Built for Pool Builders

Your pools are profitable.
Your cash flow should be too.

Outsourced accounting and purpose-built software for pool construction companies — so you see every job clearly, not just at year-end.

Schedule a Free 30-Minute Call See How It Works
20+ Years in Construction Accounting
Proprietary Pool Builder Software
QuickBooks History Import
Serving Builders Nationwide
CPA-Owned Practice
The Real Problem

You can be fully booked and still run out of cash.

Most accounting systems weren't built for pool construction. They track categories, not contracts — and that gap is where cash disappears.

What Pool Builders Deal With

  • Deposits spent before construction milestones are reached
  • Materials and labor paid long before the next draw arrives
  • Change orders that lag weeks behind their real costs
  • Multiple jobs competing for the same cash at the same time
  • Growth that creates more financial pressure, not relief
  • No clear picture of which jobs made money — and which didn't

Why Standard Accounting Misses It

  • Monthly totals hide contract-level cash timing problems
  • Profit reports don't show where the draw gaps actually are
  • Bookkeeping tracks categories — not individual job performance
  • Problems surface late, after payroll or tax trouble has started
  • General bookkeepers don't understand WIP or draw schedules
  • A full backlog looks like wealth when it may be a liability
What We Do

Accounting built around the contract,
not the calendar.

We function as your full accounting department — remote, subscription-based, and staffed by people who understand pool construction from the ground up.

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Job Costing by Contract

Every dollar tracked to a specific pool — materials, labor, subs, permits. You'll know the margin on each job before it closes, not after.

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Draw Schedule Management

We track each contract's draw milestones against actual spending so cash never goes to the wrong job at the wrong time.

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WIP Reporting

Accurate Work-in-Progress schedules so your backlog reflects what you've actually earned — not what you've contracted to earn.

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Subcontractor & Payables

Accounts payable, subcontractor payment tracking, lien waiver management, and payroll coordination — all handled.

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Seasonal Cash Planning

Pool seasons have peaks and valleys. We build cash flow forecasts so the slow months don't drain what the busy season built.

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Tax & Payroll

Payroll tax filings, quarterly estimates, and year-end tax preparation — fully handled by a CPA-owned practice. No outside accountant needed.

Why Pool Construction Is Different

Pool builder finances don't fit a standard accounting model.

Contract-based, draw-funded, seasonally uneven — pool construction has a financial structure that generic bookkeeping was never designed to handle.

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Draw-funded contracts create built-in cash gaps Every pool contract has milestone draws that rarely align with when costs are actually due. Managing that gap across multiple active jobs is the central financial challenge of the business.
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Permitting delays ripple through cash flow When inspections or approvals slip, draws slip — but subcontractor and material costs don't wait. A two-week permit delay can create a four-figure cash gap on a single job.
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Growth makes the cash problem worse, not better More jobs mean more float, more deposit exposure, and more subcontractor obligations — all hitting before the draws that cover them arrive. The busiest builders often feel the most cash-strapped.
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Subcontractor float accumulates silently Keeping good crews available often means paying before the draw arrives. Across 20 or 30 active jobs, that float can grow to a number that surprises even experienced builders.
Proprietary Software

A dashboard built for pool builders. Not adapted — built.

Off-the-shelf accounting software wasn't designed for draw schedules and job costing. Ours was. It's included with your accounting service — no extra license fee.

  • Contract-level cash flow tracking by job
  • Draw schedule vs. actual spend comparison
  • Subcontractor float and lien waiver status
  • Automated WIP schedule generation
  • QuickBooks history import for clean onboarding
  • Accessible anywhere, built on proven web technology
Job Cash Flow — Active Contracts
Johnson Pool — Draw 3 of 5+$4,200 ahead
Martinez Remodel — Draw 1 of 3−$1,850 gap
Riverside Comm. — Draw 2 of 4On track
Hernandez New Build — Draw 1 of 5+$7,100 ahead
Bay Club Phase 2 — Draw 4 of 6−$3,300 gap
Net position across all jobs +$6,150
Where to Start

Start with a free call.
No prep. No pitch.

We spend 30 minutes understanding your situation. If it makes sense to go further, we'll tell you exactly what that looks like and what it costs.

1
Tell us about your business How many jobs, what revenue range, what's feeling tight — a plain conversation, no forms to fill out beforehand.
2
We tell you honestly if we can help Not every pool builder is the right fit. If you are, we'll explain what working together looks like.
3
If your situation needs deeper analysis Sometimes a real look at your numbers is needed before we can give you useful answers. If that's the case, we'll scope it and quote it — you decide.

Free 30-Minute Call

Zoom or phone · No prep required · No obligation

  • ✓ One-on-one with an experienced construction accountant
  • ✓ We listen first — no slide decks, no scripted pitch
  • ✓ Completely confidential
  • ✓ If deeper analysis is needed, we quote it before doing any work
  • ✓ You'll know clearly whether we're a fit — either way
Schedule Your Free Call

Need a deeper dive right away? Ask about a paid working session.

Who This Is For

We work best with a specific kind of pool builder.

Being selective makes us better at the work we do. If you're the right fit, you'll feel it in the first conversation.

This is a strong fit if you…

  • Build pools and do 10–80 installations per year
  • Are doing $1M–$10M in annual revenue
  • Are busy but constantly managing cash shortages
  • Feel behind on payroll, taxes, or job estimates
  • Don't fully trust your current numbers
  • Want to understand the business, not just survive it

This probably isn't the right fit if you…

  • Only need basic bookkeeping or data entry
  • Are looking for the lowest-cost accounting option
  • Want tax advice unrelated to construction operations
  • Aren't ready to look closely at job-level cash flow

If your business looks successful from the outside but feels financially stressful on the inside, cash flow timing is almost always the reason — and it's fixable.